Information Governance Software for Records Management

Information governance software helps an organization find its records, classify their contents, and manage how long they are kept. Rational Governance indexes unstructured data across repositories and applies retention, legal hold, and disposal policies where the records are stored.

Rational Governance is an information governance product for legal, records, compliance, privacy, and IT teams. Law firms, corporations, government agencies, and military contractors use it to locate sensitive information, manage records, and prepare for records requests and litigation.

Rational Governance connects to source repositories and builds a searchable index of content and metadata. Teams can classify records, apply policies, and preserve relevant material without migrating every source file to a separate repository.

ROT means redundant, obsolete, or trivial data. Examples include duplicate files, outdated working copies, and records past their retention period. Rational Governance uses content, metadata, age, and duplication signals to identify candidates for disposal under your retention policies and legal holds.

Dark data is stored information that an organization has not examined or classified. Old file shares and departed-employee mailboxes are common examples. Indexing that content helps teams locate sensitive records and decide what needs to be retained, preserved, or deleted.

Defensible deletion uses documented policies to dispose of records that no longer need to be kept. Rational Governance applies retention rules, respects legal holds, and records disposition activity. Your team defines the policies and reviews exceptions before eligible records are removed.

Administrators define retention policies using record categories, content, metadata, and events. The policy engine applies actions to matching records, including preservation, retention, and deletion. Audit records help teams examine the actions taken under each policy.

Use pattern matching, metadata criteria, and machine-learning classification to locate personal information and other sensitive records. Teams can search for patterns such as identifiers, then classify matching documents and apply the appropriate handling policies.

Records and compliance teams can use Rational Governance to classify information, apply retention policies, preserve records under legal hold, and report on disposition activity. Discuss the requirements that apply to your organization, including any GDPR, CCPA, HIPAA, or records obligations, when designing policies and selecting a deployment.

Yes. Search indexed repositories for names, email addresses, and other identifiers relevant to a data subject access request (DSAR). Review the matching records and determine which material should be exported, redacted, or considered for deletion, taking retention policies and legal holds into account.

Issue hold notices, track custodian acknowledgments, and preserve relevant records in connected repositories. Rational Governance records hold activity so your team can follow what was preserved and manage the hold through release.

Rational Governance manages information in source repositories, including classification, retention, and legal holds. Rational Review is a separate eDiscovery product for document review, redaction, and production. The integration lets teams collect relevant material from Rational Governance directly into a Rational Review matter.

Supported sources include file shares, Microsoft 365, Exchange, SharePoint, Teams, Google Drive, Gmail, and other repositories. Source connectors provide content and metadata for indexing. Discuss the specific systems, permissions, and data volumes in your environment before planning a rollout.

Identifying duplicate and outdated records can reduce the material you store, back up, and later collect for discovery. In-place search also helps teams locate relevant records without copying entire repositories. The savings depend on your data, retention schedules, legal holds, and approved disposal policies.

Search indexed content and metadata to identify sensitive records in the repositories under investigation. Classification and access information help your team assess which records require closer examination and document the findings.

Compare support for your data sources, in-place management, classification methods, retention policies, legal holds, reporting, and deployment requirements. Ask how the proposed license model and services would apply to your repositories and records processes.

Subject matter experts can train classification models from sample documents using the supervised learning tools. Document clustering groups related content without requiring reviewers to label every file. Examine model results and samples before applying policies to the classified material.

Rational Governance can run on-premises, in a customer-managed cloud, or as a hosted service. Plan the rollout around source systems, access permissions, indexing scope, and policies. Our professional services team can help configure the deployment and work through those requirements with you.